8 valuable internal communication examples

Effective internal communication is the key to a well-functioning organization. It ensures that everyone is aligned and committed to the company's mission and goals. But how can you best approach this? Here are eight valuable internal communication examples to improve your internal processes.

1. Use an internal newsletter for consistency

An internal newsletter is a classic way to keep employees informed of what's going on within the company. This doesn't have to be a long-winded e-mail. Think short updates on projects, successes, new employees or important upcoming events. The advantage of a newsletter is that it is an established communication channel through which you can reinforce the company culture.

Want more engagement? Add interactive elements, such as polls or an employee of the month. This keeps the content fresh and engaging, and ensures that the newsletter won't be ignored. It also makes everyone feel involved in what is happening within the company, which is essential for a positive work environment.

2. Organize monthly "all-hands" meetings

Another powerful example of internal communication is the monthly "all-hands" meeting. In these meetings, important information is shared directly with the entire team. This can include updates on business results, product launches or the organization's strategic direction.

A great benefit of these meetings is that everyone gets a chance to ask questions, which promotes transparency. It also creates an environment where employees feel heard and have the confidence that their voices matter.

3. Implement a communication app

We live in a digital world where most employees always have their phones handy. An internal communication app, such as Slack or Microsoft Teams, allows employees to quickly connect with each other. This makes it easy to ask questions or spar with colleagues instantly, regardless of the team's physical location.

A well-functioning communication app not only allows for faster response times, but also for better collaboration between departments. For example, consider a project where sales, marketing and IT are all involved. Having one central place for communication prevents information from getting lost and promotes collaboration.

4. Use digital business cards for direct communication

Digital business cards are an innovative way to streamline internal communications, especially when employees work with different teams. Imagine: a new project starts and you have instant access to the contact information of all colleagues involved, without scrolling through endless email threads.

An NFC-based digital business card makes it easy to share contact information instantly. This allows employees to communicate faster, which enhances collaboration and saves time. This is especially helpful during quick project changes or when onboarding new colleagues.

5. Hold weekly team check-ins for minor updates

While monthly meetings are valuable for the bigger picture, a weekly check-in is ideal for small updates within a team. These check-ins need not take hours. On the contrary, an effective check-in can be done within 15 minutes.

The purpose of these meetings is simple: everyone shares what they are working on, what they are up against and what they need. This gives team members a better understanding of each other's work and ensures that potential problems are spotted early. A weekly check-in creates accountability and keeps everyone focused without overload.

6. Work with a central intranet

An intranet can be an enormously valuable tool for internal communication. It acts as a central place where employees can find information about business processes, policies, important announcements or tools.

The advantage of an intranet is that employees always have access to the information they need. They no longer have to wait for responses via e-mail or messages, but can independently look up the right documents or data. This increases efficiency and avoids unnecessary delays in the work process.

7. Use video updates from management

Another effective form of internal communication is the use of video updates from the management team. Instead of just sending emails, executives can share updates on company strategy, milestones and changes via short videos.

Video is more personal than text and creates a better connection with employees. Moreover, it is often easier for employees to watch a short video than to read long emails. Video updates can also be a powerful way to share motivation and inspiration, especially in larger organizations where direct contact with management is not always a given.

8. Use gamification to promote interaction

Gamification is a fun and interactive way to engage employees in internal communications. This can range from a leaderboard for best performance to rewarding employees for sharing ideas and feedback.

By adding competition and rewards, you not only make internal communication more fun, but also ensure that employees actively participate. It can be an effective way to increase engagement, especially when it comes to important initiatives such as implementing new processes or improving collaboration within teams.

Make communication easy and fast with NFC

In addition to these internal communication tools, digital business cards can be a valuable addition. They make sharing contact information simple and immediate, allowing teams to work together even faster and more efficiently. This not only promotes internal communication, but also boosts external relationships by exuding professionalism and innovation. It saves time, less hassle and more focus on what really matters: achieving your business goals.